You surely know that delegating work to others is a excellent and suitable way to save bunches of time, prioritize your own agenda and to concentrate on what are the “vitals” of what you should be doing. Knowing when and the way to delegate well is the secret to being successful at it.
First, what does it mean to delegate? It is when you temporarily allow another to assume an area of your own responsibility. Note, it is a temporary assignment not a permanent one.
Next, are you successful at delegating roles in your life and work? If not, what gets in the way of successful delegation?
- You haven’t taken the time to analyze all you are doing and thus do not have the appreciation of what you may delegate.
- You’re a control-freak and wish to do it all yourself.
- You do not have the confidence that anyone else could do it fairly good enough.
- You like doing it and don’t truly wish to give it up.
- You’ll feel that you will not be nicely placed to justify the time you have opened up for yourself.
If you’re having difficulty getting past a couple of these, engage someone to help. Failure to delegate successfully could mean the end of your advancement.
Following are several vital steps to successful delegation.
- Make the effort to take a look at everything you do. Note down a listing of not simply the great projects, but break down the tiny details, for instance, phone calls that need to be made, research to be done, whatever it is. Indicate with check marks or other forms of notes a) which of those might be done by someone else, b) what you would like to lose if you could (whether the how isn’t the point), c) the things you actually must or want to keep for yourself.
- Identify the most probable person to do those jobs you need to delegate. Determine they are able and are not themselves on overload.
- Regardless of whether you’re their supervisor, engage them respectfully by asking if they are ok with it. Have they got the time and resources to do it? If they’re too weighed under now, when will they be prepared to take it on? When you show respect for folks they’re going to be inclined to help. Naturally, as their boss you have the right to insist, but you’d be reasonable to do it with respect and appreciation.
- Ensure the person you select is able to do the task successfully. If not, you are setting someone up to fail and you to be far more stressed.
- Communication is important. Many people fall short here. You have got to have a clear picture of the result you want and communicate it manifestly to the individual who will do it. Often we take for granted the other person knows, when really because they are creative in their own way, they may produce a different result than the one you imagine.
- Think through the degree of difficulty and if it is not straightforward, decide on a plan as step one. Explain to the individual that will be doing the task why it has to be done a certain way by a certain time.
- Build in check-in points and a timeline to meet cut offs.
- Assume full responsibility for failure and give full credit to the individual for success.
Overall, keep these points under consideration: a) evaluate each task pertaining to the appropriateness to delegate, b) who would be the best person to ask to do it, c) make certain you are terribly clear in communicating how and what you need, d) what measures will you use associated with cut offs and quality of work? e) don’t forget to express respect and appreciation of the individual helping you regardless of the outcome.
Now that you have relinquished the task, use the time cleverly, prioritize everything you do and remember to schedule time for non- work on your concern list. The benefits of correct delegation go past dumping some of your burdens and opening up your time.
The exercise of thinking thru and choosing what and to whom, drives you to target heavy details including what are your true strengths, interests, passions and talents. What are those of the others who surround you? Delegating well desires you to better your communication abilities of articulating manifestly, listening and showing appreciation.
Before you jump into filling the sparetime with other jobs, take a little time to look within and ask the critical questions.
- What is the balance between things you like and things that you do not in your daily routine?
- What extra changes are you capable of making now or in the future to increase the positives for you and lessen the negatives?
Remember, you can be incapable of making giant changes swiftly but baby steps will also get you where you wish to go.